Automate the processing of scanned and digital documents by improving accuracy using web-based open and modern intelligent document capture software. Contact: Phil Robinson, Zia Consulting, , [email protected] .com. Intelligent Document Capture with Ephesoft Book Now. Ephesoft enables document c apture from v ariety of Supported input documents formats are TIFF and PDF. Ephesoft – Intelligent Document Capture .

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Intelligent Document Capture with Ephesoft - Second Edition. Ike Kavas, Michael Muller, Et al. August pages. 4 hours 55 minutes. Intelligent Document Capture with Ephesoft. Ike Kavas, Michael Muller, Et al. September pages. 5 hours 27 minutes. Learn to use. Intelligent Document Capture with Ephesoft - Second Edition - Sample Chapter - Free download as PDF File .pdf), Text File .txt) or read online for free. Chapter.

Organizations that do not incorporate rapid and flexible implementation and adoption models into their thinking do so at their own peril. This frame of flexibility and rapid deployment is how we need to think about an aspect of the content management industry that has been with us for a long time; capture.

The reality is that most organizations exist in a hybrid environment in which process information may come from paper documents, paper forms, web forms, faxes, telephony, e-mails, SMS, mobile, and social.

Intelligent Document Capture with Ephesoft - Second Edition

Automated capture of information as early as possible in the business process and as close to the point of origination produces cleaner data, resulting in higher quality information, less exception handling, and better process management. The more important the process is to a business, the greater the impact such improvements will have.

Once paper-based information moves into the digital realm it can be used to enrich social and mobile applications.

In paper form, that information might as well not exist since no one can get to it without great effort. The reality that exists in most organizations suggests that although capture and its associated technologies are mature technologies, the market and the scale of implementation is anything but.

Overall, 52 percent of organizations surveyed have yet to adopt any automated AP systems. One third of organizations receiving more than 25, invoices per month are still using paper-based processes.

A third of small and mid-sized companies and 22 percent of the largest have yet to adopt any paper-free processes.

Only 20 percent of organizations of any size proactively evaluate all processes for driving out paper. The percentage of processes that could be paper free is actually only 14 percent.

Seventy-seven percent of invoices that arrive as PDF attachments get printed. Thirty-one percent of faxed invoices get printed and scanned back in. I could go on and on.

Perhaps the most astonishing thing about all of this is how compelling the ROI actually is for scanning and capture once people can be convinced to make the jump. Per Process Revolution, on average respondents using scanning and capture consider that it improves the speed of response to customers, suppliers, citizens, or staff by six times or more.

Seventy percent estimate an improvement of at least three times, and nearly a third 29 percent sees an improvement of 10 times or more. Forty-two percent of users have achieved a payback period of 12 months or less from their scanning and capture investments.

Fifty-seven percent are posting a payback of 18 months or less.

So the opportunity is there. I am convinced we can all do a better job of educating decision-makers about new cloud and open source models for delivering capture and content management technologies.

I am also convinced that we can all do a better job of educating decision-makers about the benefits of capture and how to implement capture systems quickly and effectively. Hence, my great pleasure in writing the foreword to this book.

Zia is a platinum Ephesoft and Alfresco partner that provides solutions from paper to mobile. Pat has over 10 years of Enterprise Content Management experience and 15 years of professional services and application development experience.

Pat and Ike developed the official Ephesoft training. I would like to thank my wife Margaret for giving me unconditional love and encouragement in everything I do, my daughter Zoe for making me remember what is important in life, and my God for giving me so many opportunities.

Intelligent Document Capture with Ephesoft - Second Edition

Additionally, I would like to thank my extended family and friends for making my life so enjoyable. I would also like to thank my Zia family for making me want to go to work every day and achieve greatness.

Ike Kavas has more than 12 years of solid experience in document imaging, document management, workflow, and systems. He is a serial entrepreneur with three successful companies. By automating this process, organizations can classify documents and route the incoming documents to repositories and workflow systems with all the metadata more efficiently; thus, document capture systems help reduce errors, allow documents to be handled faster, and organizations can scale their business using software rather than labor.

Over the years, the document capture industry has evolved in many ways. Paper documents are still a big portion of the document formats that organizations receive.

Intelligent Document Capture with Ephesoft

However, as organizations started to exchange documents electronically, the document capture systems had to evolve to be able to process the documents within e-mail attachments, sent via FTP or by using APIs. Of course, smartphone adoption also influenced the document capture world.

As consumers started to produce electronic documents more using their phones, such as check deposits or expense reports, capture using mobile devices became essential. Preface The capabilities of the capture software has also become more intelligent over the years.

Early systems automated the capture process by using barcodes for classifying documents and extracting metadata from predefined areas of structured documents, called forms. Later on, technologies such as Ephesoft classified the documents using several techniques such as document layout or words and phrases that can extract the metadata without defining where the metadata might be located on the document.

We call these capture systems Intelligent Document Capture systems and they can help organizations automate document capture systems not only for structured documents but also for unstructured documents such as e-mails or documents that do not have any known format.

Intelligent Document Capture systems are also easier to deploy and maintain compared to older systems, which provides faster ROI and adoption. The latest trend in document capture systems is the use of web-based APIs. In the beginning, document capture systems were used only to ingest documents to repositories and workflow systems but with the popularity of APIs and the cloud, a new use case has opened. The newest versions of document capture systems now allow organizations to enable other business applications with document capture functionalities, where the cloud, private or public, based APIs provide document capture services rather than the applications.

This makes organizations more efficient when it comes to maintaining, upgrading, and integrating multiple business applications. If we try to imagine where document capture will be 5 to 10 years from now, it is anyone's guess. However, looking at the emerging technologies and today's advancements, we may be able to predict the future. Then, the computer should be able to understand what to do the next time without any human intervention.

What this means is, if it takes one administrator to configure the system today and one IT professional to set up the servers, in the future there will be no need for either resource.Lower the costs of managing your information.

Converting paper to digital format helps eliminate the unwanted issues you face with expensive document storage. I would also like to thank my Zia family for making me want to go to work every day and achieve greatness. Reduce redundancy in disparate systems by keeping all data in a central content management system.


In paper form, that information might as well not exist since no one can get to it without great effort. Below is a list of core technologies from Microsoft, and how Ephesoft can fit from a business perspective.

Michael Muller is the director of engineering at Zia Consulting. During that time, she has worked with leading enterprise software companies in the document management, imaging, mobile, and security space.